Word Processing


The creation, formatting and manipulation of text on a computer using a specialised software is called ‘Word Processing’.

It allows users to type, edit, and format text as well as perform various operations like spell checking, printing, document sharing etc.


Advantages:

Advantages of Word Processing are as follows: -


  1. Ease of editing
  2. Formatting options
  3. Spell and grammar checking
  4. Document templates
  5. Document storage and retrieval
  6. Provision for saving multiple versions
  7. Facility of Mail Merge
  8. Easy copying and printing


Functions:

Functions of Word Processing are as follows: -


  1. Text entry
  2. Editing
  3. Formatting
  4. Page layout
  5. Document printing
  6. Inserting Graphics


Popular Word Processors:

Some popular word processors are as follows: -


  1. MS Word
  2. Google Docs
  3. Libre Office
  4. WPS Office Writer
  5. Apache OpenOffice Writer


Working with MS Word


Microsoft Word is a windows based word processing software which allows the user to create exciting documents, that can contain drawings, tables, charts, as well as basic correspondence and reports.


Functions of MS Word include:

  1. Type a document
  2. Edit a document
  3. Format a document
  4. Check spelling and grammar
  5. Insert graphics in document
  6. Store a document in external storage
  7. Print a document
  8. Save a document and open when required


Getting Help:

Steps for getting help in MS Word are as follows: -


  1. The quickest method is to press the F1 key on your keyboard.
  2. You can also access help by clicking the File menu and then selecting the Help option.
  3. Alternatively, you can use the “Tell me what you want to do” option located in the ribbon to find specific features and help related to any topic.


Creating a Document:

Steps to create a document in MS Word are as follows: -


  1. Open MS Word.
  2. Click on ‘Blank Document’ or choose a template.
  3. Type your content.


Saving a Document:

Steps to save a document in MS Word are as follows: -


  1. Click on File Tab.
  2. Click on Save/Save As.
  3. “Save As” Dialog box appears.
  4. Choose location, file type, and name and press enter.
  5. Your document is successfully saved.


Closing a Document:

To close a document, simply click on ‘X’ located at the top-right corner.


Opening a Document:

Steps to open a document are as follows: -


  1. Open MS Word.
  2. Click on File Tab.
  3. Click on Open.
  4. Open Dialog Box appears.
  5. Search and select file.
  6. Click on open.
  7. You have opened your desired file.